Ten jobs you already do, written as prompts you can copy. All ten are below — read them before you decide anything.
Ten jobs you already do, written as prompts you can copy. A prompt is just the instruction you give an AI tool: what you want, and the facts it needs.
Every one of these runs in under two minutes in any free AI chat tool you already have open. Nothing to install, no account to create, no paid tier. Copy the block, swap the [square brackets] for your own details, paste, read what comes back.
One rule before you start: read every output before it goes to a customer, a vendor, or your team. The tool drafts. You decide.
Do this: Any time a customer asks for work and you are about to write the price in a text message.
Paste this:
I run a [type of business]. A customer asked me to [the job, in plain words] at [site or address detail], and here are my rough notes from the visit: [paste your notes, the texts, or the email they sent]. Turn this into a one-page quote: what the job includes, what it does not include, and the two or three things that would change the price. Keep the language plain and the tone matter of fact. End with one line that asks them to reply "yes" to book it.
You'll get: A one-page quote with the exclusions written down, which is the part that saves the argument later.
Why it works: Turning messy notes into a clean structure is exactly what these tools are good at, and writing down what is not included is the move owners skip when they are fitting it in between jobs.
Do this: When a job is finished, the customer is happy, and the payment has drifted past the point where "I'll get to it" feels true.
Paste this:
I run a [type of business] and a customer owes me for [the job] that was finished [rough timeframe, like "three weeks ago"]. We have a good relationship and I want to keep it. Here is the reminder I was about to send: [paste your last reminder message or email]. Rewrite it so it is friendly, names the job and the amount, and asks for a specific payment date instead of "at your earliest convenience". Give me two versions, one warm and one firmer, both under five sentences.
You'll get: Two short reminders where the ask is clear, so you send one today instead of drafting it for a week.
Why it works: It separates the relationship from the request, which is the exact thing people get wrong when they write these under pressure.
Do this: The week both quotes land, before you decide which one looks cheaper.
Paste this:
I am comparing two quotes for [what you are buying, like "a new phone system" or "monthly waste pickup"]. Quote A is here: [paste it], and quote B is here: [paste it]. Put them in one table with identical rows: what is included, what is not included, the term length, and what happens if we cancel early. Then list every term that appears in one quote and not the other, because the gaps are where the surprise is. Do not pick a winner for me.
You'll get: One table and a list of the mismatches, so you are comparing the same job twice instead of two different jobs.
Why it works: Normalising two documents into one shape is boring, exact work, and it is where humans make mistakes.
Do this: The month before a subscription, service contract, or policy renews on its own.
Paste this:
My [service, like "insurance" or "software"] renews with [vendor name] and the rep has started calling. What I pay now and the key terms are here: [paste the invoice and the agreement text]. Give me the six questions to ask before I sign, ranked by how likely they are to change the price, each written as one sentence I can say out loud on the call. Also flag anything in the agreement that looks like an automatic increase or a notice period I could miss.
You'll get: A short question list you can keep next to the phone, plus the clauses worth reading twice.
Why it works: It reads the fine print on demand and puts it in your words, which is the reading nobody has time for in a renewal season.
Do this: Before you post, especially if the last person in the role did not work out.
Paste this:
I need to hire a [role] for my [type of business], and the last person in this job did not work out. Here is what actually went wrong: [one or two lines, be blunt]. Here is my current job description, or the notes I scribbled: [paste]. Rewrite it for the person I actually need: lead with the hardest part of the job, keep only the requirements that are truly required, and add three interview questions that would show me whether they have done this work before. Cut every line that sounds like a company brochure.
You'll get: An ad that tells people what the job is really like, which quietly removes the wrong applicants.
Why it works: You supply the honest detail, it does the editing, and the honest detail is what makes an ad self-selecting.
Do this: The conversation with a team member, or a long-time vendor, that has been on your list for two weeks.
Paste this:
I need to have a hard conversation with [role, like "a team lead" or "a supplier"], and here is what happened, in my words: [paste the facts, do not tidy them up]. Write me three things: the two-sentence opening that states the problem without an accusation, the one question that makes them talk first, and a closing line that says what happens next. Then point out which sentence in my version sounds like an attack, so I can take it out.
You'll get: A short script plus a warning about your own phrasing, so you walk in prepared instead of rehearsing in the car.
Why it works: It is pattern matching on plain language, and "which of my sentences sounds like an attack" is the question we cannot ask ourselves.
Do this: When a job only runs smoothly if one particular person is doing it.
Paste this:
Here is how [the job, like "closing the shop at the end of the day"] actually happens at my [type of business], shortcuts included: [paste whatever you have, even messy voice-note text]. Turn it into a numbered checklist a new hire could follow without asking me anything, marking the two steps where we usually cut corners and the one step where a missed detail costs us money. Keep each step to one line, and use the words my team already uses.
You'll get: A one-page checklist that gets the job done when you are not in the building.
Why it works: It turns your spoken explanation into ordered steps, and ordered steps are the difference between a process and a story.
Do this: The same day a complaint lands, while you are still annoyed.
Paste this:
A customer is upset about [what happened, in one line]. Here is their message: [paste it]. Write a reply that does three things in this order: says what we are doing about it, says what we are not able to do and why, then gives them one clear next step. Under 150 words, no apology I do not mean, and no promise about timing I cannot keep. Then give me a shorter version I can use on the phone.
You'll get: A reply you can send in five minutes that is calm, specific, and does not commit you to anything you cannot do.
Why it works: It holds the structure you set (what we are doing, what we are not, what happens next) even when your first draft is pure irritation.
Do this: Right after a job goes well and the customer says thank you.
Paste this:
A customer just told me they were happy. Here is what they said: [paste their message]. Write a short note asking them for a review, with one easy option for where to leave it: [link or the two places you want reviews]. Then draft the three-sentence review based on what they told me, so they can edit my draft instead of facing a blank box. Keep it warm, and give them an easy way to say no.
You'll get: A request note plus a starting draft, which is the difference between a happy customer and a published review.
Why it works: Most people mean to leave a review and stall at the empty box. Giving them a draft they can rewrite removes the stall.
Do this: Any quote or conversation with no reply for weeks.
Paste this:
I quoted [the job or product] for [customer] [rough timeframe, like "a month ago"] and never heard back. Here is the last message I sent: [paste it]. Write a follow-up that gives them an easy yes, an easy no, and an easy later, in under 100 words. Do not use the word "just" or the phrase "checking in", and do not make it sound like a sales sequence. Then write the one-line version I can send if I hear nothing again.
You'll get: A follow-up that is easy to answer, so a dead conversation either comes back or closes cleanly.
Why it works: It removes the pressure from the message, and removing pressure is what makes people reply.
## Getting better results
Give it context it cannot guess: your type of business, who the message is for, and what you actually want to happen next. Ask for a draft, not a decision, because pricing, hiring, and firing stay yours. And read it before it goes out, out loud if you can, since that is where you catch the sentence that sounds like someone else.
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10 prompts above are yours either way. No account needed to read them.